2020-07-10

July 10, 2020

Meeting called to order (quorum):

  • July 10 2020, 15:04 UTC
  • Paused at 16:00 UTC, resumed at 16:06 UTC
  • Paused at 17:06 UTC, resumed at 17:11 UTC
  • Adjourned at 17:59 UTC.

Attendees

Board Members (10)

  • Josh
  • Chris
  • Deb
  • Italo
  • Pam
  • Hong
  • Elana
  • Tracy
  • Faidon
  • Megan

Guests

  • None

Expected, but Not Present

  • None

Sent Regrets

  • None

Officer Reports

Secretary’s Report (Chris Lamb)

Treasurer’s Report (Tracy Hinds)

President’s Report (Josh Simmons)

General Manager Report

N/A

Board Topics

  • Pre-motion discussion: Multiple candidates
  • Vote taken on Doodle, candidates being Deb Bryant and Elana Hashman
  • Motion (Chris): Appoint Deb Bryant as Secretary.
  • Second (Elana).
  • Discussion: –
  • Vote: Yes (9) ; No (0) ; Abstain (1):  .
  • Resolution (Motion passes):
  • Motion (Josh): Appoint Hong Phuc Dang as Chair of State of the Source Summit.
  • Second (Italo).
  • Discussion:
  • Vote: Yes (9) ; No (0) ; Abstain (1).
  • Resolution (Motion passes):

Board Action Items

Committee Reports

* General thanks to all commitees from President

License Committee

  • * No licenses submitted and limited discussion on-list
  •  

Standards Committee

Communications Committee

Membership Committee

 * OpenUK as affiliate:

  • * Preliminary notes regarding previous attempt at vote re. OpenUK membership’s system and timing of the vote itself (between board meetings).
  • Motion (Elana): Approve OpenUK as an OSI Affiliate Member (see Appendix D)
  • Second (Italo).
  • Discussion: 
  • Vote: Yes (9) ; No (0) ; Abstain (1, Chris).
  • Resolution: (Passes)

Finance Committee

Staffing Committee

  • Interim GM Proposal:https://docs.google.com/document/d/15C0u21kwMXJt_J38nX0tiFEyJbYeqlAYpXYz99belmk/edit#
  • Clarification on our confidence on filling the position
  • Question if candidate can only commit to the role for (eg.) 6 months and its impact on our longer-term hiring plans. Answer: Highly dependant on the candidate.  Not ideal, unless they can truly hit the ground running then a maybe.
  • Timeline highlighted. Question to transition GM team on their limitations and how long they can maintain the temporary, emergency situation.
  • Question raised regarding the process leading to our timeline, weighing speed against a measured approach.
  • Suggested date for offer letter sent to prefered candidate 31st July, working backwards from that.
  • Josh to prompt for responses:
  • By EOD today (2020-07-10): re. serving on panels (eg. with managerial hiring skills)
  • Recommendations and questions for candidates.
  • Discussion on the OSI’s potential response to candidates asking about the history/availability of the GM role.
  •  
  • Monthly Report:https://wiki.opensource.org/bin/download/Main/OSI+Board+of+Directors/Board+Meeting+Notes/20200710Agenda/Staffing%20Report.pdf
  • June 26th Committee Meeting Report:https://wiki.opensource.org/bin/download/Main/OSI+Board+of+Directors/Board+Meeting+Notes/20200710Agenda/2020-06-26%20Staffing%20Report.pdf
  • Motion (Josh): Approve the Staffing Committee to start the hiring process in accordance with the Interim GM proposal.
  • Second (Hong).
  • Discussion: Motion includes the date(s) in proposal document
  • Vote: Yes (10) ; No (0) ; Abstain (0)
  • Resolution: passes
  • Reference to original motion appointing Patrick Masson to an ex officio seat on the Board: https://opensource.org/minutes20131112
  • Original motivation was to include GM on Board communications.
  • Motion (Josh): Clarify that Interim General Manager will not fill an ex officio seat on the Board of Directors unless an explicit vote is held to seat them as such.
  • Second (Faidon)
  • Discussion: None
  • Vote: Yes (10) ; No (0) ; Abstain (0)
  • Resolution: Passes
  • 1 year consulting agreement with LocusPlexus LLC.https://docs.google.com/document/d/1UPQwHQuEUHyGmDXpwf-UKdCehkD7DDMyZljY3vl2I80/edit#
  • Noted 2 phases in hourly commitment from LocusPlexus to reflect OSI’s change of expectations over time (page 9)
  • Rate 100 USD / hour (same as Phyllis)
  • Clarification made on invoicing approval process.
  • Contract provided by DLA Piper; differences highlighted in document.
  • Board members wishing to engage Patrick should write to Patrick and copy President andVice President(s).
  • Motion (Deb): Approve the 1 year consulting contract with LocusPlexus (Patrick Masson).
  • Second (Megan).
  • Discussion: None
  • Vote: Yes (10) ; No (0) ; Abstain (0)
  • Resolution: Passes

Standing Committee

Next Board Meeting

The next OSI board meeting is scheduled for 14th August 2020

  • Items for board packet should be submitted by ____

Meeting Adjourned

  • Motion (Josh): Adjurn board meeting of 2020-07-10.
  • Second (Megan).
  • Discussion: 
  • Vote: Yes (10) ; No (0) ; Abstain (0)
  • Meeting adjourned at 17:59 UTC

Appendix A – Treasurer’s Report

Treasurer’s Report For the Month Ending June 30, 2020

Appendix B – General Manager’s Report

  • Board Alumni
  • Advocacy Circle
  • State of The Source
  • Communications
  • Memberships
  • Community
  • Investment
  • HR Development
  • Staff and Staffing

Appendix C- Working Group and Incubator Reports

ClearlyDefined

FLOSS Desktops

Open Source and Standards

Open Source Technology Management

Snowdrift:https://wiki.opensource.org/bin/download/Main/OSI+Board+of+Directors/Board+Meeting+Notes/20200710Agenda/Snowdrift%20Report.pdf

Appendix D – Affiliate Member Applications and Review

Affiliate Member Application (Non-Profit): OpenUK (https://openuk.uk/)

  1. Signed Affiliate Agreement
  2. ✓ Signed Affiliate Agreement:https://wiki.opensource.org/bin/download/Main/Communities/Affiliates/Affiliate_Status/WebHome/OpenUK_OSI_affiliate_signature.jpeg
  3. Currently recognized as a (or application submitted for) non-profit / not-for-profit (or equivalent) by the national government were organized.
  4. ✓ OpenUK is a not for profit, UK company limited by guarantee.https://beta.companieshouse.gov.uk/company/11209475
  5. Mission statement describing purpose and goals.
  6. ✓ “Our vision is to develop and sustain UK leadership in open technology. We do this through building a strong community across open in the UK and ensuring that is visible, ensuring through our legal and policy work that the UK is a great place to do open and thirdly, on education.”
  7. See Articles of Assoication, page 3, “STATEMENT OF OBJECTIVES,” https://openuk.uk/wp-content/uploads/2020/01/Incorporation-documents.pdf
  8. Documentation formalizing organization, e.g. by-laws.
  9. ✓ Documents of Incorporation https://openuk.uk/wp-content/uploads/2020/01/Incorporation-documents.pdf
  10. Publicly available release of a product(s) or service(s).
  11. ✓ Events: https://openuk.uk/events/
  12. ✓ Activities: https://openuk.uk/committees/ 
  13. Use of an OSI approved open source license (software development projects only).
  14. Not applicable
  15. Documented approach for participation by the public.
  16. ✓ OpenUK does not currently have a membership structure. However, OpenUK will launch a new paid supporter structure later this year. For now and going forward anyone interested in joining the OpenUK may do so by joining the appropriate mailing list.https://openuk.uk/committees/
  17. An active community:
  18. Methods for current and interested individuals/organizations to join and participate in your community
  19. ✓ Newsletters for each committee: https://openuk.uk/committees/
  20. ✓ Public may join as a Member, a Sponsor, a Friend or participate in a Committee:https://openuk.uk/participants/
  21. Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology)
  22. ✓ Twelve board members: https://openuk.uk/about-us/openuk-board/
  23. ✓ Twenty-five committee participants: https://openuk.uk/committees/
  24. ✓ Eight “friends” (corporate and non-profits) who support the OpenUK and its mission: https://openuk.uk/participants/friends/
  25. ✓ Twelve “Partners” (sponsors), https://openuk.uk/participants/sponsors/
  26. ✓ Multiple speakers and presenters, https://openuk.uk/events-calendar/list/?eventDisplay=past
  27. References from other open source projects, ideally a current OSI Affiliate Member.
  28. ✓ Deb Bryant, Pamela Chestek, Chris Lamb, Patrick Masson, Simon Phipps,