August 10th 2016 Board Meeting Minutes

Quorum

Quorum reached and meeting called to order at xx:xx UTC (12:05  EDT).

Attendees

  • Board Members
  • Italo
  • Patrick
  • Molly
  • Allison
  • Mike
  • Leslie
  • Deb (12:06)
  • Zack (12:13)

Guests

Expected, but Not Present

  • Paultag
  • Josh

Sent Regrets

  • Richard (Richard is on TitanPad)

Officer Reports

Board Topics

Membership Topics

  • Discussion and vote on new Affiliate Membership for Odoo Community Association, Open edX, and Powering Potential.
  • Develop profile / account information for members for Drupal/Civi.
  • Based on new affiliates, Patrick and Italo will develop press releases.

Communications Topics

  • Italo  will be working on a press kit / FAQ for journalists and to ensure all  OSI Board Members are briefed on our talking points. He welcomes volunteers to edit drafts from beyond the Communications Team; just let  him know you are interested in working on it, too. (Or just join comms@opensource.org list.)
  • Federal Open Source Policy for the United States published, including reference to OSI approved  licenses. Nice job Deb and Patrick briefing White House on this report.  Deb will be doing a blog post for OSI on the report, too. View policy at https://sourcecode.cio.gov/
  • Possible followup article on government open source policies in an international context (Joinup, UK Gov, etc)
  • More in team reports section.

Fundraising Topics

Legal Topics

  • Discussion onRelayr / Wunderbar status.

Infrastructure Topics

  • Gandi Migration
  • Drupal/Civi update
  • Please try and check in on Taiga.

Incubator/Project Topics

Review of Timeline

  • Planning Timeline
  • 14th & 15th of Nov for f2f

Next Board Meeting

The next OSI board meeting is scheduled for…Reminder: Patrick on Vacation next week (actually starting on the 12th and through 19th), Meeting adjourned at…

Motions
Motion (Patrick): Approve and post the meeting minutes of June 8, 2016.
Second (Molly).
Discussion: They are lovely
Vote: 8 Yes; 0 No; 0 Abstain.

Motion (Deb): Approve Affiliate Membership of OCA.
Second (Leslie).
Discussion: See below…
Vote: 8 Yes; 0 No; 0 Abstain.

Motion (Allison):  Approve Affiliate Membership of EdX.
Second (Mike).
Discussion: Sees this as a great way to help organizations better understand open source.
Vote: 9 Yes; 0 No; 0 Abstain.

Motion (Patrick):  Approve Affiliate Membership of Powering Potential.
Second (Italo).
Discussion: Excited to have our first African Affiliate.
Vote: 9 Yes; 0 No; 0 Abstain.

Appendix

Appendix A – Treasurer’s Report

Treasurer’s Report For the Month Ending July 31, 2016

Total Assets at Beginning of Period: $45748.28

Income or Sources of Funds:

  • Contributions: $ 35056.00
  • Memberships: $ 1360.00 (34x $40)
  • Open Hatch: Received $ 123.47 paid $159.07 diff ­35.60
  • Snowdrift $ 0
  • Interest: $ 1.06
  • Commissions $ 8.13

Total Income or Sources of Funds: $36389.59

Expenses or Uses of Funds for Operations:

  • Payroll $ 9331.16
  • Professional $ 1128.73
  • Bank Fees $ 10.69
  • Supplies $ 0 308.29
  • Postage, Shipping $ 19.14
  • Software $ 25.52
  • Conferences/Conv $ 0
  • Reconciliation Paypal $ 163.66 Accumulated discrepancies for several years
  • Meetings $ 49.00
  • Website Hosting $ 0
  • Paypal $ 46.63

Total Expenses or Uses of Funds for Operations: $11082.82

Total Assets at End of Period $71055.05

Major Contributions 2016: Invoiced not received in bold

  • Former Sponsor: $ 25000 unsolicited received 02/10/16
  • Former Sponsor: $ 20000 invoiced 01/11/16 received 04/08/16
  • Former Sponsor: $ 20000 invoiced 12/09/15 received 02/10/16
  • New Sponsor: $ 5000 invoiced 10/15/15 received 12/2/15
  • New Sponsor: $ 7500 invoiced 12/14/15 paid 02/10/16
  • New Sponsor: $ 20000 invoiced 3/3/16 paid 03/07/16
  • Former Sponsor: $ 25000 invoiced 6/3/16 Paid 7/7/16
  • Former Sponsor: $ 5000 Invoiced 6/10/16
  • New Sponsor: $ 1000 Invoiced 6/20/16
  • New Sponsor: $ 20000 not yet invoiced 8/5/16
  • Former Sponsor: Declined to donate for 2016
  • Former Sponsor: Not yet invoiced
  • Former Sponsor: $ 20000 invoiced 8/5/16
  • Former Sponsor: $ 1000 invoiced 8/5/16
  • Former Sponsor: Not yet invoiced
  • Former Sponsor: Not yet invoiced
  • New Sponsor: $ 10000 Unsolicited contribution received7/27/16

Other Reports

  • OSI Balance Sheet for 073116
  • OSI Transactions Detail Mo End 073116
  • OSI OpenHatch Transactions 073116
  • OSI Income and Expense Quarterly Report 073116

Treasurer’s Report For the Month Ending June, 2016

Total Assets at Beginning of Period: $68732.18

Income or Sources of Funds:

  • Contributions: $ 14.00
  • Memberships: $ 440.00 (11x $40)
  • Open Hatch: Received $ 159.07 paid $245.12 diff ­86.05
  • Snowdrift $ 0
  • Interest: $ 1.22

Total Income or Sources of Funds: $ 369.17

Expenses or Uses of Funds for Operations:

  • Payroll $ 13456.26 (Payroll 5/31/16 not paid until 6/3/16)
  • Professional $ 6070.86 DLA Piper $4588.48 J&J 1502
  • Bank Fees $ 170.30
  • Supplies $ 0
  • Postage, Shipping $ 33.22
  • Software $ 0
  • Conferences/Conv $ 0
  • Filing Fees $ 0
  • Meetings $ 3692.34
  • Website Hosting $ 0
  • Paypal $ 16.21

Total Expenses or Uses of Funds for Operations: $23439.19

Total Assets at End of Period $45672.89

Major Contributions 2016: Invoiced not received in bold

  • Former Sponsor: $ 25000 received 02/10/16
  • Former Sponsor: $ 20000 invoiced 01/11/16 received 04/08/16
  • Former Sponsor: $ 20000 invoiced 12/09/15 received 02/10/16
  • New Sponsor: $ 5000 invoiced 10/15/15 received 12/2/15
  • New Sponsor: $ 7500 invoiced 12/14/15 paid 02/10/16
  • New Sponsor: $ 20000 invoiced 3/3/16 paid 03/07/16
  • Former Sponsor: $ 25000 invoiced 6/3/16 Paid 7/7/16
  • Former Sponsor: $ 5000 Invoiced 6/10/16
  • New Sponsor: $ 1000 Invoiced 6/20/16
  • New Sponsor:  $ 20000 not yet invoiced
  • Former Sponsor: $ Declined to donate for 2016
  • Former Sponsor: $ Not yet invoiced
  • Former Sponsor: $ Not yet invoiced
  • Former Sponsor: $ Not yet invoiced
  • Former Sponsor: $ Not yet invoiced

Other Reports

  • OSI Balance Sheet 063016
  • OSI Transactions Detail Mo End 063016
  • OSI OpenHatch Transactions 063016
  • OSI Income and Expense Quarterly Report 063016

Appendix B – Team Reports

Communications Team

  • Kicked  off the talks by Board Members blog series this month, with first post  going live tomorrow (Mike M. & Leslie H. talks featured)
  • Let LH ASAP know of any talks you’ll be giving in August that you’d like featured
  • Kicked off the interview series featuring current & former Board Members
  • August: Luis Villa interviewed by Josh Simmons
  • September: Karl Fogel interviewed by Leslie Hawthorn
  • October: Fabio Kon interviewed by Deb Bryant
  • Forthcoming blog post on Federal Open Source Policy by Deb Bryant
  • GitHub  has asked OSI to participate in an open source survey – not well  scoped, but call on tomorrow with Patrick and Leslie to find out more.  Will brief board via board@ on results of call
  • With new Civi  updates we can ask members to complete a profile page. Comms group  working on what we want to ask as part of this profile page so we can  best do outreach to particular subsets of members, e.g. developers or  people who self-identify as interested in education. Patrick will  complete rough draft for team to give feedback on and augment.

Membership Team

New Affiliate Application

Odoo Community Association (OCA) (https://odoo-community.org/)
Cover Letter & Agreement

  1. Currently recognized as a (or application submitted for) non-profit / not-for-profit (or equivalent) by the national government were organized.
    ⚠ OCA’s non-profit status is stated on the home page, (https://odoo-community.org/) and in the footer of each web page, “The Odoo Community Association, or OCA, is a nonprofit organization…” The OCS by-laws (https://odoo-community.org/page/Bylaws) also state, “‘Odoo Community Association’ hereafter ‘OCA’ or ‘Association’ is a non-profit association governed by the present statutes and, secondarily, by Articles 60 et seq. of the Swiss Civil Code. It is neutral politically, and non-denominational.”
    1. When contacted requesting additional documentation, the OCA representative stated:
      “There is no document I can provide from any government stating that we are a not-for-profit organization. We are registered as an association and as explained in the civil code: https://www.admin.ch/opc/en/classified-compilation/19070042/index.html#id-ni2-ni6-ni8 The bylaws is the only document I can provide you. The OCA is tax-exempt so we don’t have VAT number, nor the obligation to be registered in the chamber of commerce. So you won’t find us on this website: http://zefix.admin.ch/zfx-cgi/hrform.cgi/hraPage?alle_eintr=on&pers_sort=original&pers_num=0&language=2&col_width=366&amt=007
  2. Mission statement describing purpose and goals.
    ✓ “Establish and support an Open Source and collaborative community for the development and promotion of the Odoo features and modules.” – https://odoo-community.org/page/About
  3. Documentation formalizing organization, e.g. by-laws.
    ✓ OCA by-laws available at: https://odoo-community.org/page/Bylaws
  4. Publicly available release of a product(s) or service(s).
    ✓ OCA supports a variety of projects:
    1. Odoo enterprise management suite (https://www.odoo.com/page/download, source, https://github.com/odoo/odoo)
    2. Odoo Community Association (OCA) Apps (https://www.odoo.com/apps/modules?author=OdooCommunity%20Association%28OCA%29)
  5. Use of an OSI approved open source license (software development projects only).
    ✓ Odoo is distributed under the GNU LESSER GENERAL PUBLIC LICENSE, Version 3 (https://github.com/odoo/odoo/blob/9.0/LICENSE)
    ✓ Odoo Community Association Apps are distributed under open source licenses as described at https://odoo-community.org/page/faq, ” The association only accepts projects that use OSI-certified licenses for their software. The association also discourages a proliferation of new and incompatible licenses. We recommend you to choose one of those licenses : AGPLv3, LGPLv3 or GPLv3.”
  6. Documented approach for participation by the public.
    ✓ OCA provides a variety of opportunities for participation and offers detailed assistance for on-boarding: https://odoo-community.org/page/Contribute
    ✓ Memberships are available: https://odoo-community.org/page/Membership
  7. An active community:
    1. Methods for current and interested individuals/organizations to join and participate in your community
      ✓ Events (https://odoo-community.org/event), Mailing lists (https://www.odoo.com/page/odoo-community), IRC (irc://freenode/OCA), GitHub (https://github.com/oca), and others: https://odoo-community.org/page/Contribute
    2. Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology)
      ✓ 163 OCA Members (https://odoo-community.org/members)
      ✓ 3 Sponsors (https://odoo-community.org/partners)
      ✓ 30 GitHub contributors (https://github.com/orgs/OCA/people)
      ✓ 7 Transifex administrators (https://www.transifex.com/oca/public/)
      ✓ and others (https://odoo-community.org/page/Contribute)
  8. References from other open source projects, ideally a current OSI Affiliate Member.

New Affiliate Application

Open EdX (https://open.edx.org/)

Affiliate Agreement, Cover Letter, Tax Status

  1. Currently recognized as a (or application submitted for) non-profit / not-for-profit (or equivalent) by the national government were organized.
    ✓ Open EdX has provided “Form ST-2, Certificate of Exemption” from the Commonwealth of Massachusetts.
  2. Mission statement describing purpose and goals.
    ✓ See “Goals,” under “Philosophy,” of Open edX Governance Policy (https://open.edx.org/resources/open-edx-governance-policy)
    Expand access to quality education for everyone, everywhere.
    Enhance teaching and learning on campus and online.
    Advance teaching and learning through research.
    (https://open.edx.org/resources/open-edx-governance-policy)
  3. Documentation formalizing organization, e.g. by-laws.
    ✓Open edX is a platform created and supported by edX and a number of other contributors—individuals and ogranizations. In its capacity as a non-profit, edX has an internal business structure and external advisory boards, which are consulted concerning the direction of Open edX. 
    See “Organization,” under “Open edX Governance Policy” (https://open.edx.org/resources/open-edx-governance-policy)
  4. Publicly available release of a product(s) or service(s).
    ✓ 2.1. Open edX Dogwood Release
    (http://edx.readthedocs.io/projects/edx-installing-configuring-and-running/en/named-release-dogwood.rc/platform_releases/dogwood.html#open-edx-dogwood-release)
  5. Use of an OSI approved open source license (software development projects only).
    ✓ “GNU AFFERO GENERAL PUBLIC LICENSE” (https://github.com/edx/edx-platform/blob/master/LICENSE)
    ✓ Open edX Licensing (https://open.edx.org/open-edx-licensing)
  6. Documented approach for participation by the public.
    ✓ Contributing to edX (https://open.edx.org/contributing-to-edx)
    ✓ Open edX Developer’s Guide (http://edx.readthedocs.io/projects/edx-developer-guide/en/latest/index.html)
    ✓ Submission Process (https://open.edx.org/submission-process)
    ✓ Open edX Governance Policy (https://open.edx.org/resources/open-edx-governance-policy)
    ✓ Open edX on Github (https://github.com/edx/)
    ✓ Open edX Google Group (https://groups.google.com/forum/#!forum/edx-code)
  7. An active community:
    1. Methods for current and interested individuals/organizations to join and participate in your community
      ✓ General Open edX discussion (https://groups.google.com/forum/#!forum/edx-code)
      ✓ Events (https://open.edx.org/events?field_event_date_value2=All)
      ✓ Mailing Lists, Slack, Twitter, etc. (https://open.edx.org/resources/community-discussions)
    2. Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology)
      ✓ 111 people, 12,000+ pull requests on Github (https://github.com/orgs/edx/people)
      ✓ 3446 topics on Google discussions (https://groups.google.com/forum/#!forum/edx-code)
  8. References from other open source projects, ideally a current OSI Affiliate Member.
    ✓ Molly deBlanc
    ✓ Patrick Masson
    ✓ Deb Bryant

New Affiliate Application

Powering Potential (http://www.poweringpotential.org/)

Affiliate Agreement & Cover Letter, IRS Determination Letter

  1. Currently recognized as a (or application submitted for) non-profit / not-for-profit (or equivalent) by the national government were organized.
    ✓ Powering Potential Inc. is a registered 501(c)(3) non-profit organization, EIN 47-3046472 (IRS determination letter). (http://www.poweringpotential.org/donate/) and is attached to the Affiliate Agreement & Cover Letter.
  2. Mission statement describing purpose and goals.
    ✓ Use technology to enhance education and stimulate imagination of students in Tanzania while respecting and incorporating values of the local culture — especially cooperation over competition, community over the individual, modesty over pride, and spirituality over materiality
    (http://www.poweringpotential.org/), and is attached to the Affiliate Agreement & Cover Letter.
  3. Documentation formalizing organization, e.g. by-laws.
    ✓ By-laws attached to Affiliate Agreement & Cover Letter.
  4. Publicly available release of a product(s) or service(s).
    ✓ The primary service of Powering Potential is the Pi-oneer program and the Computer Lab program which provides access to, installation and maintenance of computer workstations and solar equipment (http://www.poweringpotential.org/program/details/).
  5. Use of an OSI approved open source license (software development projects only).
    ✓ While Powering Potential does not develop software, they deploy open source licensed software as part of their work: Debian Linux, Scratch, Python, and LibreOffice, as well as CC licensed content from RACHEL and Wikipedia.
  6. Documented approach for participation by the public.
    ✓ Participation is limited to donations (http://www.poweringpotential.org/donate/).
  7. An active community:
    1. Methods for current and interested individuals/organizations to join and participate in your community
      ✓ Traditional email and social media channels (http://www.poweringpotential.org/contact/)
           Facebook (https://www.facebook.com/pages/Powering-Potential/132571443423178?fref=ts)
           Blog (http://poweringpotential.blogspot.com/ & http://feedburner.google.com/fb/a/mailverify?uri=PoweringPotential&loc=en_US)
           Donations (http://www.poweringpotential.org/donate/)
    2. Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology)
      ✓ Advisory Board (http://www.poweringpotential.org/team/advisors/)
      ✓ 3 Volunteers (http://www.poweringpotential.org/team/staff/)
      ✓ Hundreds of individual contributors (http://www.poweringpotential.org/patrons/individuals/)
      ✓ Foundations, Governments and Corporations (http://www.poweringpotential.org/patrons/institutional/)
  8. References from other open source projects, ideally a current OSI Affiliate Member.
    ✓ Patrick Masson

Fundraising Team

Infrastructure Team

  • Gandi is shutting down the data center where our VM are deployed, we need to migrate them (to a different Gandi datacenter) before December this year
    • we asked if automatic migration will be an option; it isn’t currently, but they’ll check if they can do something to help us out
  • reviewed mail setup needs for CiviCRM integration. Solved outstanding issues for both outgoing (civi → world) and incoming emails (bounces)
    • outgoing email is still suboptimal, as the Gandi PHP installation doesn’t seem to validate Gandi TLS certificate that we use for SMTPS. We have submitted a ticket to Gandi about this, which has been escalated to level 2 tech support

Legal Team

Incubator/Projects Team

No real activity in this area in the past month.