December 14, 2016 Board Meeting Minutes

Quorum

Quorum reached and meeting called to order at 17:00 UTC.

Attendees
Board Members

  • Zack
  • Patrick
  • Josh
  • Allison

Expected, but Not Present

  • Mike
  • Paul
  • Molly

Sent Regrets

  • Italo
  • Leslie
  • Richard
  • Deb

Officer Reports

Secretary

  • Motion to approve minutes (Patrick)

Treasurer

  • Treasurer’s report (Mike), see Appendix A

Board Topics

  • Elections: Review of voting method.

Membership Topics

  • “Associate  Organizations are entities, such as standards organizations, research  institutions, academic institutions, open source organizations,  publishing organizations and other organization types, which wish to  support the aims and objectives of OW2.  In a nutshell, Associate  Organization are our official friends and supporters in the global  marketplace.”
  • Affiliate Membership for The Journal of Open Source Software (see below).

Communications Topics

Fundraising Topics

  • Update:

Legal Topics

Infrastructure Topics

Incubator/Project Topics

  • Journal of Open Source Software

Review of Timeline

  • Planning Timeline

Next Board Meeting
The next OSI board meeting is scheduled for Jan. 11, 2017 at 17:00 UTC

Meeting adjourned at 17:28 UTC

Motions

Motion (Pat): Approve and post the meeting minutes of Fall F2F
Second (Zack).
Discussion: Thank Zack for work setting up (meeting & dinners).
Vote: 3 Yes; 0 No; 1 Abstain.

Motion (Pat): Approve JOSS as an Affiliate Member.
Second (Josh).
Discussion:
Vote: 4 Yes; 0 No; 0 Abstain.

Motion (Pat): Approve Joss as Incubator Project
Second (Zack).
Discussion: Adjust language to Incubator Project, assess current incorporation/status, confirm fiscal sponsorship expectations.
Vote: 4 Yes; 0 No; 0 Abstain.

Appendix A – Treasurer’s ReportEditTreasurer’s Report For the Month Ending November 30, 2016
Total Assets at Beginning of Period: $ 68485.21    Income or Sources of Funds:

  • Contributions: $ 7089.06
  • Memberships: $ 680.00 (17 x $40)
  • Open Hatch: 0 Received $99.49 paid $99.49
  • Snowdrift $ 0
  • Interest: $ 0.82
  • Commissions $ 0

Total Income or Sources of Funds: $ 7769.88Expenses or Uses of Funds for Operations:

  • Payroll $ 9010.00
  • Professional $ 1281.34
  • Bank Fees $ 55.94
  • Supplies $ 0
  • Postage, Shipping $ 0
  • Software $ 0
  • Conferences/Conv $ 0
  • Meetings $ 896.57
  • Website Hosting $ 0
  • Paypal $ 89.63

Total Expenses or Uses of Funds for Operations: $ 11333.48Total Assets at End of Period $ 64921.61Major Contributions 2016: Invoiced not received in bold

  • Previous Sponsor $ 25000 unsolicited received 02/10/16
  • Previous Sponsor $ 20000 invoiced 01/11/16 received 04/08/16
  • Previous Sponsor $ 20000 invoiced 12/09/15 received 02/10/16
  • Previous Sponsor $ 5000 invoiced 10/15/15 received 12/2/15
  • New Sponsor $ 7500 invoiced 12/14/15 paid 02/10/16
  • New Sponsor $ 20000 invoiced 3/3/16 paid 03/07/16
  • Previous Sponsor $ 25000 invoiced 6/3/16 Paid 7/7/16
  • Previous Sponsor $ 5000 Invoiced 6/10/16 Paid 8/18/16
  • New Sponsor $ 1000 Invoiced 6/20/16
  • Previous Sponsor $4000 2017 contribution invoiced 11/28/16
  • Previous Sponsor $ 20000 invoiced 8/5/16 paid 8/18/16
  • Previous Sponsor $ 1000 invoiced paid 8/22/16
  • Previous Sponsor $5000 2017 contribution invoiced 11/09/16 received 11/14/16
  • New Sponsor $ 10000 Unsolicited contribution received 7/27/16
  • New Sponsor $ 1000 invoiced and received 10/5/16
  • Blindside Networks Inc $ 1000 Unsolicited contribution received 11/29/16
  • Previous Sponsor committed to $ 5000 2017 contribution

Other Reports

  • OSI Transactions Detail Mo End 113016
  • OSI OpenHatch Transactions 113016
  • OSI Income and Expense Quarterly Report 113016
  • OSI Balance Sheet 113016

Appendix B – Team Reports

Communications Team

Membership Team

New Affiliate Application

Journal of Open Source Software (Affiliate Agreement)

  • Founding documentation formalizing organization, e.g. by-laws.
    ✓ See original blog post, “Announcing The Open Source Journal” as well as Journal’s “About” page that includes, Author and Review Guidelines, the Editorial Board and their Business Model.
  • Association  memberships, partnerships, etc. (if applicable) with international,  national, professional and/or affiliated organizations.
    ✓ The Editorial Board  includes an impressive list of editors, some of whom are associated  with OSI Affiliate Members and Sponsors (e.g. Mozilla, GitHub, Google).  In addition the effort requires the use of OSI approved licenses.
  • Mission statement describing purpose and goals.
    ✓ Captured in JOSS’ original blog post, “Announcing The Open Source Journal”
  • Publicly available release of events/activities, e.g. meetings, conferences, etc.
    ✓ All work (paper submission and review) is undertaken through GitHub.
  • Documented approach for participation by the public.
    ✓ JOSS includes author guidelines, reviewer guidelines, and an open submission process included on their website.
  • An active community:
    • Methods for current and interested individuals/organizations to join and participate in your community
      ✓Those interested in submitting papers may review the author guidelines, find current papers (submitted, under review, accepted). The papers are available to anyone to read, no subscriptions are required.
    • Active  participation from multiple contributors, i.e. individuals and  organizations other than founders (contributions may be other than  programming/technology)
      ✓The JOSS site currently lists 86 papers submitted and 15 reviewers.
  • References from other open source projects, ideally a current OSI Affiliate Member.
    ✓ Patrick and Zack have worked with the Editor-in-Chief, Arfon Smith, and  the project is also working with Brandon Keepers of Github.

Fundraising Team

Infrastructure Team

Legal Team

Incubator/Projects Team

  • Journal of Open Source Software