September 14, 2017 Minutes

Quorum

Quorum reached and meeting called to order at 17:04 UTC.

Attendees

Board Members

  • Allison
  • Mike
  • Richard
  • Josh
  • Carol
  • Simon
  • Patrick
  • Italo
  • Molly (9:11 PDT)

Expected, but Not Present

Paul

Sent Regrets

Deb

Officer Reports

  • Motion to approve minutes (Patrick)==Tabled
  • Treasurer’s report (Josh), see Appendix A
  • PATRICK: Forward mail from Palo Alto address to Albany, Jan 01, 2018.

Board Topics

  • Allison’s status
  • Paul’s status
  • Board F2F?
  • JOSH & PATRICK to assess budget to review budget
  • PATRICK to set up Doodle Poll

Membership Topics

Communications Topics

Fundraising Topics

Legal Topics

Infrastructure Topics

Incubator/Project Topics

Review of Timeline

  • Planning Timeline

Next Board Meeting

The next OSI board meeting is scheduled for Nov. 28th, 2017

Meeting adjourned at 18:00 UTC

Motions

Motion (Mike): Elect Simon Phipps to President of the Board, beginning Sept. 14th, 2018.
Second (Allison).
Discussion: The Board unanimously recognized and appreciated the tremendous workload Allison has been under, both personally and professionally. Several members of the Board expressed gratitude for Allison’s work over the years in leading the organization and her dedication to the OSI as an organization and its mission.
Vote: 9 Yes; 0 No; 0 Abstain.

Appendix A – Treasurer’s Report

Treasurer’s Report For the Month Ending August 31, 2017

Total Assets at Beginning of Period: $70,127.77    Income or Sources of Funds:

  • Contributions: $ 215.94
  • Memberships: $ 440.00 (11@ $40)
  • Interest: $ 1.40

Total Income or Sources of Funds: $ 657.34

Expenses or Uses of Funds for Operations:

  • Payroll $ 9,014.18
  • Sponsorship Commission $ 0
  • Professional $ 1,225.00
  • Meetings $ 0
  • Conferences/Conv $ 13.82
  • Working Groups $ 0
  • Postage, Shipping $ 543.31
  • Software $ 3,486.98
  • Bank Fees $ 174.60
  • Paypal $ 20.19

Total Expenses or Uses of Funds for Operations: $ 14,478.08      

Total Assets at End of Period $ 56,307.03

Major Contributions 2017: Invoiced not received in bold

  • Previous Sponsor $ 4000 invoiced 11/28/16 paid 12/06/16
  • Previous Sponsor $ 1000 Unsolicited contribution received 11/29/16
  • Previous Sponsor $1000 Unsolicited received 12/25/16
  • Previous Sponsor $ 5000 invoiced 12/28/16 received 1/19/16
  • Previous Sponsor $ 25000 unsolicited recd 3/9/17
  • Previous Sponsor $ 20000 Invoice 4/03/17 received 4/27/17
  • New Sponsor $ 15000 Invoiced 4/17/17 received 6/5/17
  • New Sponsor $ 1000 Invoiced 6/12/17
  • New Sponsor $ 1000 invoiced 6/12/17 received 7/3/17
  • New Sponsor $ 1000 invoiced 6/26/17 received 6/26/17
  • Previous Sponsor $ 20000.00 invoiced and, Received June 26, 2016
  • New Sponsor $ 1000 invoiced 7/31/17 received 9/7/17
  • New Sponsor $ 1000 Invoiced 7/31/17 received 9/7/17
  • New Sponsor $ 7500 invoiced 7/11/17 received 9/5/17
  • New Sponsor  $ 2500 invoiced 8/11/17
  • New Sponsor $ 15000 Invoiced 9/11/17 
  • Previous Sponsor $ Billing in 4th Quarter 17

Not yet invoiced for 2017: Last Invoiced

  • Previous Sponsor 1/07/16
  • Previous Sponsor 6/2/16
  • Previous Sponsor 6/10/16
  • Previous Sponsor 7/1/16
  • Previous Sponsor
  • Previous Sponsor 8/5/16
  • Previous Sponsor 10/15/15
  • Previous Sponsor 12/14/15
  • Previous Sponsor 9/29/15
  • Previous Sponsor

Notes:

  • Molly LeBlanc has an uncashed check of $922.84 outstanding since 5/8/17. Does she need a replacement check?
  • Nick is owed $1150 in commissions as of 9/7/17 on collected funds.

Appendix B – Team Reports

Communications Team

Membership Team

Fundraising Team

Infrastructure Team

Legal Team

Incubator/Projects Team