OSI Board Meeting Minutes, Thursday, March 14, 2019 Minutes

Quorum

Quorum reached and meeting called to order at 16:31 UTC.

Attendees

Board Members

  • Carol
  • Simon
  • Chris
  • Faidon
  • Patrick
  • Molly
  • Richard
  • Italo – arrived at 16:38

Guests

Expected, but Not Present

Sent Regrets

  • Allison
  • Josh

Officer Reports

  • Motion to approve minutes (Carol) 

Motion (Carol): Approve and post the meeting minutes of February 14, 2019.

Second (Chris).

Discussion:

Vote: 7 Yes; 0 No; 0 Abstain.

  • Treasurer’s report (Josh), see Appendix A
  • Downtrend in fundraising, but not surprising and we’ll be fine
  • President’s Report
  • Spoke at IP & Competition Forum, Brussels
  • Attended OSOR Review Workshop, Brussels
  • Discussion with ATIS
  • Have a “Open Source IoT” group that uses non-open source license
  • We have written to the Board complaining
  • ETSI discussions
  • Will participate in CONSUL formation meeting March 22

General Manager Report

Board Topics

  • Motion (Patrick): Restrict candidates for the Board to choose either to run for an Affiliate seat or Individual seat, but not both.
  • Already in FAQ and just needs to be in body of text on elections page – resolved
  • New member vote restrictions / blackout period (from IRC) – tabled for May F2F meeting as well
  • Reserved seats (Simon) – also tabled for F2F
  • Elections topic for NYC F2F (collected from discussion)
  • Confirm candidates can only run in one category at any given election
  • Institute blackout periods for eligibility in nominations and for elections after joining OSI
  • Discuss reserving seats for Board nomination
  • Consider voting algorithm selection
  • Explore more structured hustings/debate/candidate exposure
  • FOSDEM Post-mortem (tabled from February agenda)
  • Generally hadn’t had a presence at FOSDEM before; previous year we had had a table with funded staffing but with Italo/LibreOffice next to us
  • That attendance was planned in conjunction with the 20th anniversary
  • This year: Confusion over level of presence; sign-up sheet for staffing; sent out package that was mishandled by the post office
  • Italo got package at end of February
  • Didn’t “contract” for staffing of booth
  • Table sat empty briefly before being absorbed by FSFE/Conservancy
  • For conferences in future, if we want a formal presence specifically task Patrick with the coordination & have a single, clearly defined stand manager
  • May F2F meeting update?
  • Office host location has changed for meeting
  • Patrick will get new location info to everyone ASAP
  • Event with NYU and CUNY will change
  • More updates to come
  • Dates are the same
  • Book flights and decide if you’re coming for the educational event
  • Brandeis programme
  • Professional certificate in open source
  • Paying for everything
  • Course chair identified
  • Faculty are all paid
  • OSI receives fees from the income (10% of tuition)
  • Affiliates & Members get a discount

Motion (Patrick): Approve “Open Source Initiative (OSI) and Brandeis Graduate Professional Studies (GPS): Proposal for Collaboration”.

Second (Simon).

Discussion:

Vote: 8 Yes; 0 No; 0 Abstain.

Membership Topics

  • Open source community Africa application (Josh) – tabled

Communications Topics

Fundraising Topics

Legal Topics

  • Reference:
  • March License Committee Report 
  • Server Side Public License version 2: MongoDB Inc. did an 11th hour withdrawal of the license from consideration. 
  • Convertible Free Software License version 1.4  – Richard recommends Board reject
  • Richard to message the rejection 

Motion (Richard): Reject the Convertible Free Software License version 1.4

Second (Patrick).

Discussion:

Vote: 8 Yes; 0 No; 0 Abstain.

Infrastructure Topics

Incubator/Project Topics

  • Redid website to give people quicker view into components that have been scanned
  • Rescanning all 435,000 components we have to get better data
  • $50k more from Microsoft for the project
  • Blog post to go up after elections
  • Standards update
  • Report coming out shortly
  • Discuss staffing for working group – need to find a new chair
  • Need to have someone engage on a small level with ETSI
  • Going through everyone’s renewals/sponsorships

Next Board Meeting

The next OSI board meeting is scheduled for:
Call about election results: Thursday, March 28, 2019 at 9:30am PDT for 30 minutes. 

Next monthly meeting: April 11, 2019 at 9:30am PDT.

Meeting adjourned at 17:24 UTC

 

Appendix A – Treasurer’s Report

Treasurer’s Report For the Month Ending February 28, 2019

Total Assets at Beginning of Period (02/01/19): $295,770

Revenue or Sources of Funds

  • Contributions: $1,640
  • Memberships: $3,602
  • Interest: $5

Total Revenue or Sources of Funds: $5,268

Expenses or Uses of Funds

  • Compensation: $10,349
  • Legal & Professional Fees: $2,338
  • Office Expenses: $77
  • Program Service Expense: $20,021
  • Promotional Expense: $0
  • Travel & Entertainment: $716
  • Other Expenses: $2,439

Total Expenses or Uses of Funds: $36,939

Change in Accounts Payable: $4,449

Total Assets at End of Period (02/28/19): $268,558

Appendix A.1 – Treasurer’s Report

Open Source Initiative: ClearlyDefined

Balance Sheet as of January 31, 2019

ASSETS

  • Cash-Clearly Defined: $31,252

Total Assets: $31,252

LIABILITIES AND EQUITY
Liabilities

  • Accounts Payable: $20,152

Equity

  • Temporarily Restricted Net Assets-ClearlyDefined: $11,100

Total Liabilities and Equity: $11,100