OSI Board Meeting Minutes, Thursday, October 11th, 2018

Quorum reached and meeting called to order at 16:38 UTC.

Attendees

Board Members

• Carol

• Vicky

• Simon

• Patrick

• Josh

• Richard

• Faidon

• Chris

Guests

Expected, but Not Present

• Allison

Sent Regrets

• Italo

• Molly

Officer Reports

• Motion to approve minutes (Carol)
• None – need a treasurer’s report for last month’s meeting agenda; Carol will check in before next month’s meeting to draft minutes for Sept and Oct
• President’s report (Simon & Vicky)
• Simon has been representing the OSI in various meetings 
• In discussion with for new sponsor
• Treasurer’s report (Josh), see Appendix A
• Many commitments from (renewing) existing and new sponsors
• Topic for discussion – sponsorship levels and any desired changes thereto?
• Additional sponsorship tier at top?
• Discuss in Milan, discuss with Nick
• Revenue continues to increase

Board Topics

• GM Report (Patrick)
• Staffing – Jessica starts back Monday
• Nick is contacting sponsors
• Patrick and Nick working on year-long tour
• Variety of events in October going on 
• In discussions with Cornell, Brandeis about professional development series on open source credential
• Fundraiser starting (see Giving Tuesday below)
• Patrick’s todo list is on the wiki
• Discuss F2F meeting logistics (All)
• Italo is off; if anyone has questions address them to Simon
• Molly, Chris, Josh, Patrick are staying on and coming to Bolzano
• Chris to talk about reproducable builds
• Simon will talk to them next week to discuss talk topics
• Simon will proose everyone coming will do a talk
• Faidon unclear on if he’ll stay on for Bolzano
• Open Source Definition summit (Patrick)
• Confirming that it’s a good idea
• Making a blog post as foundation for purpose and further discussion
• Video with Bruce?
• Review and edit document Patrick put together
• Action Item register (Simon)
• Carol re-sent email about this
• Use of funds proposals (Josh)
• Infrastructure projects in particular

Membership Topics

• Membership status report (Patrick)
• 100% renewal of people who renewed or joined last year
• Patrick is preparing a list of people who didn’t and send them a direct mail
• Jessica will be taking on some of the membership admin
• Final date for affiliate membership call/outreach? (Italo – deferred)

Communications Topics

• ACTION: Patrick to acknowledge Handshake gift and press for approval from the Handshake Foundation

Fundraising Topics

• Giving Tuesday (Nov 27)

Legal Topics

• License Review Committee
• Richard is nominally chairing this but has had very little time for it
• As of now it’s been a while since there’s been a formal pending license business update on mailing list
• Richard’s term is up in spring 2019; should be consideration for another director taking on role
• Simon to get paid person to do monthy summary, person who took on license review chair role can have less to do if that’s done
• Wiki has been updated and Patrick is removing TL;DR threads and fixing up license page formatting

Motion: Retain services of a person for up to $500/month for license review administrator (Patrick)

Second: Simon

Discussion

Yays: 8   Nays: 0  Abstain: 0 

ACTION: Patrick to develop job description & bring proposal back to Board

Motion: Rename “Free Public License-1.0.0” to 0BSD per request from license steward (Simon)

Second:

Discussion:  Need to validate this name change is the consensus of the community (Richard)

ACTION: Richard will validate & report back at next meeting

Motion: Retire CUA-OPL-1.0 per historic request (Simon)

Second: Richard

Discussion:

Yays: 8  Nays: 0  Abstain: 0

Action: Patrick to move this license to retired license

Discussion of “For Approval: Convertible Free Software License, Version 1.1 (C-FSL v1.1)” has not reached a positive consensus at this point

Infrastructure Topics

Incubator/Project Topics

• Standards Project (Simon)
• Requesting budget allocation for the project
• Bruce would like to be retained as a consultant, Patrick is putting together contract for that (estimated at $1.5k – 2k/month; capped at $8000/month)
• He had revisions, we’ll check on that
• ACTION: Josh to provide estimate for allocation for project based on committed sponsors

Review of Timeline

Next Board Meeting

The scheduled meeting on November 8 is cancelled & the next OSI board meeting is scheduled for November 13 & 14 in Milan, Italy.

Meeting adjourned at 10:50AM Pacific

Motions

Motion (): Approve and post the meeting minutes of __________ .
Second ().
Discussion:
Vote: 0 Yes; 0 No; 0 Abstain.

Appendix A – Treasurer’s Report

Treasurer’s Report For the Month Ending: September 30, 2018

Total Assets at Beginning of Period (09/01/18): $471,807

• Revenue or Sources of Funds
  • Contributions $370
  • Memberships $560
  • Interest $11
• Total Revenue or Sources of Funds $952

• Expenses or Uses of Funds
  • Compensation $10,194
  • Fundraising Expense $0
  • Legal & Professional Fees $1,471
  • Office Expenses $82
  • Promotional Expense $0
  • Travel & Entertainment $2,282
  • Other Expenses $267
• Total Expenses or Uses of Funds $34,295

Change in Accounts Payable -$7,764

Total Assets at Beginning of Period (09/30/18)  $430,700

Major Contributions in the last 12 months

OSI Sponsorships

ClearlyDefined Sponsorships

Appendix B – Team Reports

Communications Team

Membership Team

Fundraising Team

Infrastructure Team

Legal Team

Incubator/Projects Team